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Messaging with ASP, Part 1
By Ryan S.

During the creation of the Dacula High's (my school) website, I wanted to offer the largest feature base, because it would be this general sample that I showed the administrators that could make or break a website.

Because of this, I wanted to offer the students and the administrators both cool features. I thought that it would be really cool to have a way for students to send messages over the webpage, with varying designs. This article deals with how to setup an intranet offering messaging between users using databases, and also how to offer "stationary"/"greeting card" looks. Considering that in high school, every note writer does something to spruce up the note, I had to make sure that it was also aesthetically pleasing.

First, creating the database is an utmost. I loaded up Access, and using my pre-existing database for the school, I created a new table called SentMessages. It was a relatively simpledatabase, and here is how I defined the fields (sorry, I don't use SQL)

MessageIDThe Message ID for the message(AutoNumber & Primary Key)
ToThe studentID of the recepient (number)
FromThe studentID of the sender (number)
DateWhen the message was sent (Short date mm/dd/yyyy)
IsNewA boolean expression if its new (number, though for SQL you can use BIT) (0=no, (1/-1)=yes)
SubjectThe message subject (text, 255 max)
MessageThe actual message (memo)
Read A boolean expression whether the user can "read" this. I used this to create an AOL-like "unsend" (number or BIT) (0=cant view, (1/-1)=can read) If it is 0, it will be deleted periodically. But this way, you can "unsend" your unsend

Once I created the table, then it became the task of creating the ASP pages. I opted for a multi-page approach, because I did not want to isolate all the code in one page using subroutines. Not that it would have been harder, but for this I will still use the multipage approach.

The first part is to create a message main page, that shows what messages are new, and lets the user quicklink to them. Here is the none spruced ASP for this page

If IsNull(Session("StudentName")) or Session("StudentName")="" Then
     Response.redirect "students_only.asp"

This little snippit of code ensures that the user has logged on. Note, I didn't use the "Poor Man's IsNull", but just a little adaption/call to a .inc file should fix this. Next, your main code comes.

[ code from above ]
   <title>My Messaging Station<title>

  <h2>Welcome, <%=Session("StudentName")%></h2>

This code here just sets up the frame code, and displays the user a personalized greeting, based on a session variable I had read out of the student database.

[ code from aove ]
<table border="1" width="550">
    <td width="50">Date</td>
    <td width="100">From</td>
    <td width="400">Subject (Click to view message)</td>

Next, I setup the first row to have the generic view. This will just show them the new messages, which is why I don't have a new marker.

[ code from above ]
    Set conntemp = Server.CreateObject("ADODB.Connection")
    strSource = "DRIVER=Microsoft Access Driver " &
                "(*.mdb);UID=admin;FIL=MS Access;DBQ=" & 
                Server.MapPath("myAccessDatabase.mdb") strSource 

    strExec="SELECT * FROM SentMessages WHERE TO=" & 
            Session("DHSID") & 
            " AND READ=1 and IsNew=1"

    set rstemp=conntemp.execute(strExec)

This code just simply opens the database, and then sets the query for it. The query (if you cannot interpret SQL) says "Get All the messages where they are sent to the user ID in the session value and they can be read and they are new." You could change the query to maybe set "WHERE DATE>'" & (date() - 7) & "'". Please note, when you are dealing with text fields, or non number datatypes, be sure to include the ' and ' around the values. Otherwise, you get a nice little database error. (See To Quote or Not to Quote... for a tutorial on properly using quotation remarks with SQL statements!)

Next, let's check that the user actually has some messages, and if they don't have any, send a message saying "No New Messages", and skip to the bottom of the if-then statement.

[ code from above. Note, we are still in the script because there has 
been no %> yet ]
    If rsTemp.EOF = True Then %>
        <td colspan="3">
          <p align="center"> 
          <font color="#660000">
            No New Messages 

This code does what I said above. Now, let's say that if they don't have ANY new messages, then the opposite is they do have messages. If this is the case, start a loop that advances the cursor to the next record after posting the contents into the database.

[ code from above ]
<% Else 
       Do While Not RSTemp.EOF       '(Begin the loop here)

Now I've posted the first few parts of the message. However, now it gets to be a bit tricky. You see, when I set who it was sent to, I used it as a number holding their webpage ID, for the students who have the exact same first and last names (I can think of quite a few instances of this). So instead of showing a user the ID of who it was sent to, I want to link it back over to the database and pull down their name, and display that instead. So I create ANOTHER database connection, and have it search for the ID of the student and put their name in it. Though I use a seperate table to hold all that information, it should not be hard to adapt for your own purposes

[ code from above ]
<%   set conntemp2 = Server.CreateObject("ADODB.Connection")
        strSource2 = "DRIVER=Microsoft Access " &
                     "Driver (*.mdb);UID=admin;FIL=MS Access;DBQ=" & 
                     Server.MapPath("myDatabase") strSource2 

        strExec2="Select * From Students WHERE DHSID=" & 

        set rstemp2=conntemp2.execute(strExec2)

This makes the connection, and appends the record "From" to the DHSID, and checks the database. Next, error control ...

[ code from above ]
<%   If NOT rsTemp2.EOF Then %>
  <% Else %>
  <% End If %>

This code just makes sure that the database query returned a record. If it didn't, then put Error! instead of the actual student name. I didn't check if there were multiple records because DHSID is the primary key for the other table, so I should only have one return at any given time when I search it. Next, show the subject of the message and include a link to the message viewing page.

[ code from above ]
         <a href="viewmessage.asp?MID=<%=rstemp("MessageID")%>">

End If %>

This code displays the subject, has the link, and then advances the cursor and returns to the top of the loop. After I put the loop, I have the End If ending the If/Then that made sure there were records in the database. Then,

[ code from above ]
End If 

I've put the code to close the table, close the HTML, and close the If/Then that checked to make sure that the user was logged on.

This has been Part 1 of my messaging series. Here, I've gone over how to display a page that shows the user new messages that he/she might have.

In this series, I'll be discussing how I setup an intranet messaging system. I used no Microsoft components, or any components for that matter, except for the ADODB component.

I have planned for the next part to be on the ViewMessage.ASP source, which is the actual message viewer. Then I will show you the general "in-box" code, that displays all messages, new or old. After that, I will finally get onto the actual message sending code. I figure I should make you wait until the end so that you can start to understand how I setup the database and the other information. (See the article Data Modeling 101 for information on why data modeling is so important. Visit Data Modeling 201 to learn some basic data modeling techniques!)

God Bless, and Happy Coding!

Read Part 2 of this article!

Article Information
Article Title: Messaging With ASP
Article Author:
Published Date: Thursday, March 18, 1999
Article URL:

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